Austin Community College District’s (ACC) new enterprise resources planning (ERP) system, Workday, will go live for all employees on October 16, 2021. Workday is designed to modernize ACC’s technology resources, enhance employees’ abilities to do their jobs effectively, and support ACC’s strategic goals.

Workday’s Human Resources (HR), Payroll, and Finance solutions will combine elements of Colleague, Online Services, Self Service, and eApps such as eBudget, eApply, eHire, eTime, the Leave Request System, Performance Excellence Online System, the Personnel Authorization (PA) System, and the Workshop & Event Registration System. An extensive list of systems that will be replaced by Workday can be found on the Workday website. 

With Workday, employees can access their employee profile, view their benefits elections, and request leave from any device, including mobile. 

Workday also will contain employee compensation and payroll information, payslips, time entry, paid time off (PTO) balances, and current job details (position, title, hire date). It streamlines the process. 

Changes to employees’ daily work will vary across departments and teams.

Benefits of Workday

  • Improves user experience and provides access through a mobile device, tablet, or computer.
  • Increases operational efficiencies with one place to initiate processes and conduct business transactions.
  • Empowers managers with real-time access to employee data.
  • Rapidly adapts to evolving operational needs with greater agility.
  • Provides accurate data for reliable financial reporting anywhere and on any device.
  • Allows for better data-informed decisions.
  • Offers a single platform for accounting and transactions.
  • Improves accounting proficiency and synced-up processes.

What to Expect

ACC employees will receive training by subject matter experts in Human Resources, Payroll, and Business Services before the anticipated October 16 go-live date. Workday training is currently being developed and will include job aids, instructional videos, presentations, and instructor-led training. For updates on training sign-ups and scheduling, visit the Training and Resources section on ACC’s Workday website and upcoming Workday newsletters (view newsletter archive here).

The Change Champion Network

The Change Champion Network is a grassroots effort to communicate, advocate for, and support organizational change, specifically the implementation of Workday. Support systems are available for employees who have questions now or even after go-live. Change Champions are available to triage specific questions. The Workday website includes a list of all Change Champions by department for this project.  

If a Change Champion isn’t available, send all questions regarding specific process changes or other issues to [email protected]. 

FAQs

Frequently asked questions about the transition to Workday can be found on the FAQ section of the ACC Workday website.